Payment practice for the publication fund
Summary on how The University Library pays the publication fee for Open Access publishing.
Invoice address after your application has been approved
Pass on this information to the journal. The invoice shall be addressed to:
University of Oslo,
Central Invoicing 340101,
P.O. Box 1085 Blindern,
N-0316 OSLO NORWAY.
Reference: 340101 + your name.
When you receive the invoice, please forward it to firstname.lastname@example.org
If this is not possible, the following solutions are available:
A. A department at UiO has already paid the invoice
The department's accounting officer sends details on "konteringsstreng" ("sted, art, tiltak evt. prosjekt") and your name as reference in an email to the fund's executives at email@example.com Attach a copy of the invoice, and an excel file with a transaction report showing the amount in Norwegian currency.
B. The invoice is received at the department, but not yet paid
The department's accounting officer forwards the invoice in the accounting systems Basware, either to Heidi Hansen or Siw Pedersen at the Library. Add information about "Publication fund" in Basware. If the invoice is received on paper but not yet forwarded to the University's accounting department. Change "bestillerkode" to 340101 and add information about "Publication fund" before forwarding.
C. If you have paid the invoice yourself, and you have access to the HR portal
Fill out form for ”Expence reimbursement” in the HR portal with "sted" 340100 and "tiltak" 700062. Inform the person responsible for autherizing travel expences that the reimbursement should be electronicly forwarded to Randi Rønningen at the library. Scan and attach the payment receipt and a copy of the invoice. The receipt may be a print from your internet bank.
D. If you have paid the invoice yourself, and you do not have access to the HR portal
Fill out the paper form (Expense refund) with personal data and your Norwegian bank account number. See http://www.uio.no/for-ansatte/arbeidsstotte/skjema.html#toc6 Choose the form "Refusjon av utlegg" (it is available in English as well). Attach the payment receipt and a copy of the invoice. The receipt may be a print from your internet bank with the payment highlighted. Send the signed paper form with signature and receipts to:
The University Library
P.O.Box 1085 Blindern
Add "Publication fund" as a refence.
Send an email to: firstname.lastname@example.org