The University Library is not responsible for clearing rights or assessing the ethical aspects of the material.
The client must investigate whether the material is copyright-protected, including whether the rights are managed by a collective management organisation. If the material is protected by copyright, it must be checked whether it is licensed for further distribution. If it is not licensed, an agreement must be made with the rights holder regarding digitisation and availability, as well as determining the license under which it will be made available. If the rights are managed by others, any use and publication must be cleared with the management organisation.
The client must assess whether there is personal data within the material. Making the material available must be based on consent or another legal basis in accordance with the Personal Data Act. Any uncertainties can be clarified with the Data Protection Officer in the relevant department or the IT lawyers at the University of Oslo.
The client must conduct general ethical research assessments before publishing in Alvin. This includes considering whether it should be published, whether it should be published openly, or whether it should be described solely with metadata. For material used in research on people and society, the client must also consider and ensure that publication is in accordance with the CARE principles for Indigenous Data Governance (pdf).