Would you like to participate in our survey?
Purpose
In this project, we want to understand how digital scholarly editions are produced, published and archived at the University of Oslo and beyond. The aim of the project is to survey the expertise and knowledge at university and cultural heritage institutions to identify institutional, situational and subject-specific challenges that lead to problems related to long-term archiving, availability, maintenance, data and software integrity. We want to gain insights and experiences from researchers, developers and software engineers who have created digital scholarly editions or prepared printed editions digitally.
The survey will be conducted from September 2024 to the end of June 2025 and will be conducted in the form of personal interviews.
This survey is part of a research project at the University of Oslo University Library. The project is led by senior librarian and philologist Annika Rockenberger, PhD.
Why are you being asked to participate?
Use of time
If you choose to participate in the research project, we will ask you for a personal interview which will take 60-90 minutes. The questions will be about your experience in preparing, developing and publishing digital or printed scholarly editions.
Collection of information
In this project, we want to collect information about digital scholarly editions or printed editions you have been involved in, either as project manager or through other roles.
We will collect the following personal information:
First-person information: your name, institutional affiliation, voice in the form of an audio recording, and details about your research.
Once the data has been collected and analyzed, the report will include the following information: project title and institutional affiliation.
After the project is completed, we will archive information about the project (e.g. title, project duration, etc.) and institutional affiliation. All other personal information, audio recordings and names will be deleted.
Participation is voluntary
Participation in the project is voluntary. This means that you can choose whether you want to participate or not. If you choose to participate, you can withdraw your consent at any time before the report is published without giving a reason. All information about you will then be deleted.
Anonymous and de-identified data
As this project aims to gather information about research practices, expertise and knowledge, we cannot guarantee that your participation will not be identifiable. However, we will anonymize the collected data after the survey is completed and delete all information related to name, email address and other personal information. As we ask for the title and publication dates of digital and printed scholarly editions, there will always be the possibility of inferring your identity.
Your privacy - how we store and use your information
We will not collect anything other than audio recordings, names and institutional affiliation. We will anonymize direct identifiers, such as names. Depending on what seems most appropriate for the data, this will be replaced with a pseudonym or redacted. However, the report will mention the titles of your (digital) scholarly editions and resources. As these will be published projects, we cannot guarantee that your participation is untraceable. We will not share your personal information with others. Only the project manager and the research assistant will have access to it. However, we will retain your contact details in case further follow-up questions are required until December 2027, when the project ends. All data will be stored on a secure domain approved by the University of Oslo. After the project has ended, all collected data, with the exception of personal data and audio recordings, will be archived in the University of Oslo's open data archive, Dataverse.no.
What happens to your information when the research project ends?
The investigative part of the project will end in June 2025, when the findings will be published as a report. We will ensure that all information about you is deleted by December 2027.
Your rights
You have the right to see the information we collect about you. You can also ask for the information to be deleted before June 2025. If there is a need to correct any information, you can let us know and ask the researcher to correct it. You can also request a copy of the information.
You can also complain to the Norwegian Data Protection Authority if you feel that we have processed your information carelessly or incorrectly.
Question
If you have questions about the project or want to know more about your rights, you can contact us
- The University Library, University of Oslo, through project managers Annika Rockenberger and Federico Aurora at baerut-admin@ub.uio.no.
- UiO's data protection ombudsman, Roger Markgraf-Bye: personvernombud@uio.no.
- If you have any questions about Sikt's project assessment, you can contact Sikt's data protection office via e-mail at personverntjenester@sikt.no or phone: 73 98 40 40.