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The University of Oslo Library’s Privacy Policy

This privacy policy describes how the University of Oslo Library collects and uses personal data. The policy contains information to which you are entitled when data is collected (Personal Data Act, section 19) and general information about how we process personal data (Personal Data Act, section 18, first paragraph).

DUO Vitenarkiv

This privacy policy describes how UiO collects and uses personal data in the DUO Research Archive. The policy contains information to which you are entitled when data is collected (Personal Data Act, section 19) and general information about how we process personal data (Personal Data Act, section 18, first paragraph) in connection with your archiving of documents in DUO Research Archive or visiting DUO.

About DUO Research Archive

The DUO Research Archive is openly accessible on the Internet. DUO currently accepts student and master’s theses, as well as academic publications such as doctoral theses and articles. DUO is based on the open source platform DSpace.

Purpose of the processing

DUO holds student and master’s theses, doctoral theses and academic publications from UiO. In connection with this, DUO Research Archive retrieves personal data from the Central University Student System (Felles Studentsystem) and CRIStin (the national research information system of Norway).

The following personal data is held for student and master’s theses submitted via StudentWeb:

  • First name  
  • Last name
  • Student number
  • UiO username
  • Address
  • Email address
  • Phone number

These are held in order to ensure the unique identification of students in connection with:

  • the submission of theses via StudentWeb/Central University Student System;
  • the future depositing of theses in the National Archives of Norway;
  • being able to contact students in case of subsequent changes in DUO; and
  • searches in DUO. Only the author’s name is visible to the general public in connection with searches.

The following personal data is held for academic works that are submitted via CRIStin:

  • First name
  • Last name
  • The author’s ID number (generated by CRIStin)
  • Affiliation (institute + department)

These are held in order to ensure the unique identification of staff in connection with:

  • submission via CRIStin;
  • being able to contact authors in the case of subsequent changes in DUO; and
  • searches in DUO. Only the author’s name is visible to the general public in connection with searches.

For work that is uploaded manually into DUO:

  • Only the name is registered.

Visitor statistics

Certain actions (searches, facet selections, search function, etc.) are aggregated and recorded for statistical purposes, but this data cannot be traced back to individual users.

Exchanges with third parties

DUO is harvested by third party systems such as Google and the University Library’s Oria search service. Of the personal data collected, only the author’s name is shared.

Security measures

Login and identification

Only system administrators need to log in to DUO. Administrators are authenticated via either LDAP or as local users.

How do we secure the data?

All data traffic in and out of DUO is encrypted using HTTPS. User information for administrators is held in a secure database inside the application.

Oria

This privacy policy describes how UiO collects and uses personal data in Oria. The policy contains information to which you are entitled when data is collected (Personal Data Act, section 19) and general information about how we process personal data (Personal Data Act, section 18, first paragraph) when you use Oria’s search service.

Oria.no’s privacy policy 

BrowZine

The University Library makes BrowZine available to students and staff at UiO. The use of BrowZine is voluntary. The University Library does not collect personal data about you when you use this service. The information you provide to BrowZine is held on servers in the USA. Please note that by using this service you are accepting  BrowZine’s privacy policy.

Perma.cc

The University Library makes Perma.cc available to students and staff at UiO. The use of Perma.cc is voluntary. The University Library does not collect personal data about you when you use this service. Please note that by using this service you are accepting  Perma.cc’s privacy policy. Please also note that when you save links to our organisation’s account, everyone who is part of the same organisation can see who has saved what links.

Newsletters using Mailchimp and Sympa

The University Library use Mailchimp and Sympa to send out e-mail newsletters and other bulk mailings. Receiving newsletters from us is voluntary and you can always unsubscribe. Read more about how we handle personal information in connection with newsletters.

SimplyBookMe

The University Library makes SimplyBookMe available to students and staff at UiO. The use of SimplyBookMe is voluntary. The University Library does not collect personal data about you when you use this service. The information you provide to SimplyBookMe is held on servers in the USA. Please note that by using this service you are accepting  SimplyBookMe's privacy policy.

EZproxy

EZproxy uses UiOs own authentication solution (Weblogin), and stores the following data about your web traffic for 6 months before it is deleted, in accordance with general rules for system and security logging at UiO:

  • IP address of the device you use to connect to the service
  • URL of the online resource you wish to gain access to
  • Date and time of connection
  • HTTP method, HTTP code and payload size for the connection
  • Session ID generated by EZproxy
  • Username of your account at UiO

Your data is not shared with a third party.

Your rights

Your rights with respect to the right to access, correct and erase, as well as the contact points for these, are described in  UiO’s privacy policy.

Data controller

In accordance with the Personal Data Act, section 2(4), the Director of the University bears overall responsibility for controlling personal data (see the University of Oslo’s privacy policy).

Changes to the privacy policy

The University of Oslo Library reserves the right to make changes to the privacy policy at any time. Any such changes will apply from the moment the updated privacy policy is published on this website.

Published June 12, 2018 1:08 PM - Last modified Nov. 15, 2018 3:29 PM