UiO has adopted the implementation of an Institutional Rights Retention Policy (IRRP) effective from January 1, 2023. Starting from October 2024, this will be practiced for SSH-articles published after July 1, 2024, and for STM-articles published after January 1, 2024.
Main points of the rights retention policy:
- Ensures that UiO's authors retain rights to share and use their accepted manuscript version (AAM) freely.
- UiO has a non-exclusive right to make all scholarly articles authored by students and employees affiliated with the institution available under a CC BY 4.0 license in UiO's institutional repository, i.e. the Norwegian Research Information Repository (NVA). After making it available in NVA, you can share the AAM (Author Accepted Manuscript) further with the same license.
- Employees and students who prefer a different CC license can choose this when uploading the publication in NVA. If one wishes to opt out of the arrangement, this is done by clicking on the arrow to the right of the license selection and unchecking the rights policy box. This is done per upload. No justification is required.
- UB processes uploads and makes the documents available in NVA.
- UiO's Rector is legally responsible for interpreting the rights retention policy and for resolving any disputes about its interpretation and application.
- The rights retention policy applies regardless of the publisher's self-archiving policies and any publishing agreements made.
- You have no obligation to inform the publisher about the rights retention policy. The information provided here is considered official and publicly available information regarding the policies for UiO authors.
Why do we need a rights retention policy?
The requirement for full and immediate open access to scientific publications cannot be met without a rights retention policy which ensures that articles published in closed journals are also self-archived in the institutional research archive (the green track).
The rights retention policy makes it possible to fulfill the current Open Access policy (#2): "All members of staff employed by UiO after 4 July 2013 shall undertake to do their best to ensure that scientific articles deposited into the institutional repository can be made openly available as soon as possible."
Institutional rights retention policy ensures that all UiO authors retain rights to AAM so that this can be uploaded to and made available in NVA, at the same time as the article is published by the journal. In this way, the requirements for immediate open access are met, while at the same time UiO ensures that researchers can freely choose the publication channel.
Decisions
- Memorandum to the University Board (Nov 30, 2022) (PDF, in Norwegian)
- Protocol 7/2022 from the University Board (in Norwegian).
-
Deans' Meeting (Oct 16, 2024) (in Norwegian). Change of license options in the rights retentions policy to include more CC licenses (case memo not available)
Self-archiving
UiO's employees should upload their scholarly publications to NVA as soon as possible after publication, so that the publications can be continuously made openly accessible in NVA.
If you have chosen to opt out of the rights retention policy, please remember that the article must still be self-archived, in accordance with UiO's instructions to researchers.
More information is available on the UB webpage about self-archiving.
Any questions?
Send an email to: openaccess@ub.uio.no