UiO has adopted the establishment of an Institutional Rights Retention Policy (IRRP). The Rights Retention Policy has effect from and including 01/01/2023 and applies to all manuscripts submitted to scholarly journals.
Main points of the rights retention policy:
- Ensures that UiO's authors retain rights to share and use their accepted manuscript version (AAM) freely.
- UiO has a non-exclusive right to make all scholarly articles authored by students and staff associated with the institution available with a CC BY 4.0 license in UiO's research archive, currently DUO.
- Employees and students who wish to opt out of this can apply for exemptions for individual articles. Applications are sent in a separate web form and do not need to be substantiated.
- UiO's Rector is legally responsible for interpreting the rights policy and for resolving any disputes about its interpretation and application.
- UB processes uploads from Cristin and makes them available in the research archive, as well as processes applications for exceptions for individual articles.
Requirements for open access
The requirement for full and immediate open access to scientific publications cannot be met without a rights retention policy which ensures that articles published in closed journals are also self-archived in the institutional research archive (the green track).
The rights retention policy makes it possible to fulfill the current Open Access policy (#2): "All members of staff employed by UiO after 4 July 2013 shall undertake to do their best to ensure that scientific articles deposited into the institutional repository can be made openly available as soon as possible."
Institutional rights policy ensures that all UiO authors retain rights to AAM so that this can be uploaded to Cristin and made available in UiO's research archive, at the same time as the article is published by the journal. In this way, the requirements for immediate open access are met, while at the same time UiO ensures that researchers can freely choose the publication channel.
Memorandum to the University Board (PDF, in Norwegian). Protocol 7/2022 from the University Board (in Norwegian).
Self-archiving
UiO's employees must upload their scholarly publications in Cristin as soon as possible following publication, so that the publications can continuously be made openly available in UiO's research archive. How UiO authors should self-archive in accordance with institutional rights policy is explained on UB's webpage about self-archiving.
Any questions?
Send an email to: openaccess@ub.uio.no