About EndNote Online
EndNote Online is an addition to EndNote that makes it easier to have a backup of your references, use the same library from multiple locations, and collaborate with others.
It is possible to only use EndNote Online as a limited free version of EndNote to collect references and insert citations in Word. Students and staff at UiO (University of Oslo) and OUS (Oslo University Hospital) have access to the full version of EndNote Desktop and we recommend downloading the full version, but you can also use EndNote Online in addition.
Safety and backup
EndNote Online is a good way to ensure that your references won't disappear if something happens to your local EndNote library. Once you have synchronized your references, they become available to you in EndNote Online.
If you have lost your EndNote library, a new one can be created and synchronized with your EndNote Online account to create a new version. Guidance for synchronization
Register/Login
Registration in Endnote desktop
- In the main meny, select Library > Sync
- Select Sign Up and follow the instructions
- If you have a desktop library it will be synced to an online library.
If you already have an Endnote Online account
- In the main menu, select Library > Sync
- Fill in e-mail and password
- Click OK
Log in to Endnote Online in the browser
- Go to www.myendnoteweb.com/
- Fill in e-mail and password
- Click Sign in (this may take a while)
EndNote Online and Word
The Cite While You Write-function (CWYW) in EndNote Online is very similar to the Desktop-version, but lacks in functionality. However, if you are going to share references with others and work on the same document, it is recommended to use EndNote Online in Word, as problems may arise if you use references from the EndNote program in shared documents.
This feature is unfortunately not available in Word with Endnote for OUS.
Activate Endnote Online (CWYW) i Word:
- Go to the EndNote-tab in Word, click Prefererences
- Select the Application-tab > EndNote online
- Fill in the e-mail and password associated with your Endnote Online-account
If you have not installed EndNote Desktop on your computer, you need to download a CWYW plug-in from EndNote Online.
See how to create citations and bibliography in Word
Sharing and collaboration
It is possible to collaborate in Word and use references from the same library. You can share an EndNote library with up to 1000 others, and everyone can then add and remove references. It is also possible to share selected groups if you do not want to share your entire library.
To be able to share libraries/groups with others and access others' libraries/groups, you need to have an EndNote Online account.
Shared libraries
Share your library with others
From Endnote Desktop:
- Go to File > Share
- Enter the email address of the person(s) you want to share with
An invitation to use the shared EndNote library will then be sent via email. The recipient must click on the link in the email and log into their own EndNote Online account to gain access.
Open a library someone has shared with you
From EndNote Desktop:
- Go to File > Open Shared Library...
- Select the library you want to open (named after the e-mail of the person who shared it with you)
- Click Open
Add references to the library as normal. You can also drag and drop references from another open Endnote library.
Shared groups
Share a group with others
From EndNote Desktop:
- Find the group you want to share, right click > Share Group…
- Enter the email address of the person(s) you want to share with
- An email invitation to use the shared EndNote group will then be sent. The recipient must click on the link in the email and log into their own EndNote Online account to gain access.
Open a group someone has shared with you
Groups shared with you automatically appear in your EndNote Online library as a link under Groups Shared By in the EndNote program. If it doesn't show, make sure your library is synced. To add references or view the content of the group, you need to use EndNote Online in a web browser.
Collaborating in Word
Problems may arise if you use regular EndNote in shared documents, so if you are going to work on the same document, it is recommended to use EndNote Online in Word.
References from shared libraries
- Open the Shared Library: File – Open Shared Library
- Insert citations in Word as usual
References from shared groups
To use references from groups that have been shared with you, you must first check if Cite While You Write is enabled:
- Open the group in EndNote Online Classic (do this by clicking on the link to the group in the EndNote library)
- Go to Organize - Others' Groups and ensure that Use for Cite While You Write is checked for the group you want to use
- Switch the application in Word from EndNote to EndNote Online
- Log in with your username and password
- Insert Citation, search for the reference you want, and insert it as usual. Be precise and write words in full.
If you are the one who shared the group, you can insert citations in Word as usual.