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EndNote Online

EndNote Online gives you the opportunity to have your library stored online so you can use it from different machines, and share and collaborate with others. It is free to register to use EndNote Online.

Register/Sign in to synchronize

Register from EndNote Desktop

  1. Click the Sync button (see EndNote Interface)
    EndNote 20: Library > Sync
  2. Sign Up and follow the instructions
  3. If you have a Desktop Library, it will sync with the Online Library

Sync an EndNote Desktop Library to EndNote Online if you already have an account:

  1. Click the Sync button (see EndNote Interface)
    EndNote 20: Library > Sync
  2. Sign in with your email and password
  3. Ok

Sign in to EndNote Online in your browser:

  1. Go to
  2. Sign in with your email and password (this may take some time)

About EndNote Online

EndNote Online is an addition to EndNote that makes it easier to back up your references, work with the same library from multiple locations and collaborate with others.

It is possible to use EndNote Online as a limited free version of EndNote, to collect references and add citations in Word. Students and staff at UiO and OUS have access to the full version of EndNote Desktop but can use EndNote Online as well.

Safety and backup

EndNote Online is a good way to make sure you do not lose your references if something happens to your local EndNote library. Once you sync your references, they become available to you in EndNote Online.

If you have lost your EndNote library, a new one can be created and synchronized with your EndNote Online account.

Reference management in EndNote Online

My References

  • Displays all references and groups in the library.
  • Does not show group sets, but shows groups others have shared with you.
  • Easy access to the reference in Oria with the UiO button

Add references

There are several ways to add references:

  • Collect > Online Search > Select the desired database and search
  • Collect > New Reference > Select Reference Type and fill in the required fields
  • Collect > Import References > Upload a txt file with references > Choose right Import Option > Select the group you want to upload to

Capture Reference

You can find the capture tool in the Downloads tab when signed in to EndNote Online. To install the Capture tool, just drag the Capture Reference button to your Bookmarks bar (also known as "Favorites Bar" or "Bookmarks Toolbar"). In some browsers, you may need to right-click and select "Add to Favorites" or "Bookmark This Link."

To use it, browse to a page you like and click the Capture Reference button in the Bookmarks bar. The Capture Reference window will open. Follow the instructions in the window.

Organize groups

Organize > Manage My Groups to

  • Create new group
  • Delete a group
  • Rename a group
  • Share groups with others

Share groups with others

  1. Select the group you want to share
  2. Manage Sharing
  3. Start sharing this group
  4. Add email addresses and select permissions

EndNote Online and Word

The CWYW (Cite While You Write) feature of EndNote Online is very similar to the Desktop version, but does not have as many options.

If you do not have EndNote Desktop installed on your computer, download a CWYW plug-in from EndNote Online.

To use it in Word:

  1. EndNote tab
  2. Preferences
  3. Application > EndNote online
  4. Sign in to your EndNote Online account

See how to create citations and bibliographies in Word.

Sharing and collaboration

It is possible to collaborate in Word and merge several documents together. This requires the use of references from the same library. You can share an EndNote library with up to 100 others. Anyone can then add and remove references.

In order to share libraries with others and open others' libraries, you must have an EndNote Online account.

Share your library with others

From EndNote Desktop:

  1. Use the Share Library button (se EndNote Interface)
    EndNote 20: File > Share
  2. Enter the email address of the person you want to share with

Open a library someone has shared with you

From EndNote Desktop:

  1. File > Open Shared Library...
  2. Highlight the library you want to open (the email address of the library owner)
  3. Open

Collaboration in Word

  • Use Word with EndNote as usual, but use references from the shared EndNote Library.
  • Several authors can write their own part and these parts are merged in the end.
  • One person must be responsible for merging all the documents into one main document in the end.
  • Bibliographies must not be copied into this main document, only text.
Published July 3, 2020 11:01 AM - Last modified Mar. 25, 2021 3:52 PM